There's a nice small list of apps at the bottom of this article which sort of sums up a lot of practices to iterate on if you'd like to see what might work for you. I like the following recommendation - although if you're hiring the virtual assistant, perhaps this is their job...
"Download a reminder app such as Any.do, Dueapp, or you could use Google Calendar and download the app on your phone.
Set up an event that occurs every 3 hours with the title of the event being: Is this what you should be working on?"
http://www.business2community.com/strategy/complete-guide-productivity-01168717
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